Page Last Updated
September 19, 2022
Building safety and space procedures
Q: How will I feel safe in my building and my workspace?
Q: Are there specific guidelines for in-person interactions on campus? Can I hold events on campus?
Yes, Keep Harvard Healthy has a detailed and frequently updated Guidance for on Campus Activity website.
Campus COVID-19 guidance continues to be adjusted and many of the restrictions put in place over the past two years have been lifted. Most notably, as of March 14, 2022 the Activity Specific section of the Guidance for on Campus Activity website has been rescinded and schools and units shall focus on core public health principles when developing local policies and planning activities and events.
FAS continues to follow University-wide guidance for our on-campus activity policies.
Vaccinations, testing, masking
Q: Are vaccines required for returning to campus?
Information about Harvard’s current vaccination requirements are available on the Keep Harvard Healthy website.
Q: Do I have to wear a mask at work?
No. Beginning March 14, 2022, general use face coverings are optional in most indoor spaces on Harvard University premises with a few exceptions. If a student, instructor or staff member feels the need to continue wearing a mask for their own protection, or the protection of someone close to them, they should do so. Respect those who wear a mask in mask-optional settings. Nobody should be made to feel uncomfortable, unwelcome, or marginalized for masking in a mask-optional setting. Each person’s risks are different.
Q: Who should be tested, and at what frequency? Will I be required to test?
Harvard no longer requires routine testing for COVID-19, and Harvard’s Color PCR testing program ended on September 16, 2022.
Rapid Antigen Tests are readily available, can be done at home, and provide results in minutes. HUHS encourages all Harvard community members to be prepared by obtaining antigen test kits and having them accessible in the event that you might need to test. Tests can be ordered for free at COVIDtests.gov, and are also offered by many local health departments. Individuals may also buy tests online or in pharmacies and retail stores, which may be eligible for reimbursement by private health insurance providers. Harvard affiliates covered by Express Scripts can order 8 free antigen tests per month.
Those who have been exposed, or who have tested positive should seek guidance from HUHS regarding next steps. As a reminder, anyone who tests positive outside of the HUHS clinic or Color program should report their positive results in Crimson Clear to begin the process or working with HUHS on contact tracing.
Q: What if my child, myself, or other family member has COVID-19-related symptoms, or have been told we must quarantine?
Flex work and hybrid work
Q: What guidance is available for setting up and managing flexwork?
In those departments or centers where flexible work options are appropriate, we are not asking everyone to be present on campus five days a week. However, we do expect most full-time staff to be on campus a minimum of three days a week during the fall and spring semesters. We also expect managers to offer more flexibility during the summer or other times of the year when on-campus presence is not as critical to your unit’s activities. Below, please find a few resources to help you navigate flexwork planning:
- FAS HR Dynamic Work Strategies - FAS HR has curated a list of dynamic workplace resources for managers and staff, including information on managing virtual teams, best practices for working virtually or in a hybrid model, managing a remote work/life balance, and more.
- FAS Flexwork Form – If your manager has determined that you have the option of flexwork, use this form to document your schedule for review and approval. If you have already submitted any version of this form to your manager, you don’t need to do this again.
- Hybrid Meetings Guide – We are all experienced with in-person and fully on-Zoom meetings. However, as more people return to campus in the Fall, hybrid meetings may become more the norm. This guide offers some best practices for leading, facilitating, and attending hybrid meetings.
Q: I am getting a lot of questions - where can I go for help?
We encourage you to leverage the following University-wide resources as a first stop for all COVID-19 related questions and updates. Keep in mind that the information on these websites changes and evolves on a regular basis, given the unfolding circumstances around COVID-19.
- Keep Harvard Healthy
- Harvard Coronavirus FAQs
- Harvard University Health Services Covid-19 Information
- FAS HR Transitioning to a new way of work
- FAS Faculty Affairs Fall 2022 Health Guidance for Teaching and Research
We ask that you use your best judgment about when to escalate questions to your department, divisions, HR consultant, and FAS administration.
Q: Where can I go for help with personal challenges?
Harvard’s Office of Work/Life, as well as the EAP and other resources are working to meet our needs. Keep Harvard Healthy has curated a list of Health and Wellness resources available to you from HUHS and Harvard HR. For both managers and employees, if you have a specific request, please reach out to the EAP to talk through and explore options.
You can reach the EAP any time for personal or work-related concerns at 877-EAP-HARV (877-327-4278). Explore this section for specific ways in which the EAP can help. You can also visit the EAP online.
Q: What options do I have for commuting to campus?
Harvard Transportation and Parking office offers a variety of transportation options, including new options that increase flexibility for parking, public transportation, and biking.
Please review the Harvard Transportation and Parking website in order to receive up-to-date information about on-campus parking options, public transit options, and other commuting choices.
Q: Is University-related travel permitted?
Yes. The University is committed to facilitating travel, which is critical to many of our academic and professional pursuits, under safe conditions. Visit the Keep Harvard Healthy: Travel Guidance page, and consult with Harvard Travel Services if university-related travel is required.
Q: How do I use the Covid-19 activity code?
To help departments track Coronavirus/COVID-19 related costs, we have created a new activity code “799680 – COVID-19 nonrecurring charges” within the chart of accounts. This code is designed to track unusual activities and expenses relating to our response to this incident and can be used for expenses such as travel cancellation fees, non-refundable conference fees, support of distance learning, or costs associated with transitioning students off campus.
Please keep in mind:
- This activity code should NOT be used for charges to sponsored awards.
- We recommend that everyone add “COVID-19” to the transaction description to help further track these costs.
Departments should use the unspecified subactivity of 0000 instead of a specific subactivity code. If you use a specific subactivity with the COVID-19 activity code, it will not work.
If you are using this code in HCOM, Concur, or with PCards, you many need to validate the code. Use the Chart of Accounts Validator tool. Once validated, it will be available for usage within 24 hours of the submitted validation request. Additional Resources: FAS Finance Chart of Accounts Validator Tool