Adding or Changing an individual in the University's testing program (for Department Administrators)

    Adding / Changing Staff or Faculty Testing Groups

    Please reach out to your divisional representative below to add an individual to the University's testing program, or change an individual's testing group in the program.

    If you are requesting a new hire in the testing program, they must have an appointment in Aurora with a HUID to be added into the testing program. Please request a testing group for your new hires before their start date / first day on campus. 

    If you have an employee terminate from the University, the action of processing their termination will also remove them from the testing program, so long as they have no other active appointments at the University.

    Unit

    Contact / Email

    Administration & Finance

    adminops@fas.harvard.edu

    Arts & Humanities Division

    adminops@fas.harvard.edu

    Athletics

    Jennifer Callahan, jcallahan@fas.harvard.edu

    College Undergraduates

    testingquestions@fas.harvard.edu

    College Residential Staff Lauren Brandt, lbrandt@fas.harvard.edu

    DCE Staff & Instructors

    John Langridge, john_langridge@harvard.edu

    DCE Students

    Enrollment Requirements team at DCE, immunizations@extension.harvard.edu.

    Physical Resources Staff and POIs

    Mary Trainor, trainor@fas.harvard.edu

    GSAS Staff & Graduate Students

    GSASTestingCompliance@fas.harvard.edu

    Museums Please contact your DA. DAs, please contact your Divisional testing coordinator on this list.

    Science Division

    Taylor Chang, taylorchang@fas.harvard.edu
    Science Division Testing Program form

    Social Science Division

    Jennifer Shephard, jmsheph@fas.harvard.edu
    Social Science Division Testing Program form

    Adding / Changing POI Testing Groups

    Department Administrators may submit POI COVID Testing Information by filling out the POI testing template and emailing it to iam_help@harvard.edu. Files are typically turned around in 1-2 business days.  You can also review the POI Testing Info Job Aid on HTP for FAQs. 

    POIs will be automatically removed from testing one week following the expiration of all their active roles. Department administrators will no longer need to submit any documentation to remove a POI from the testing program. Note: if a POI has another employee/staff/appointment role, the POI will remain in the testing program.

    To Add a POI to the Testing Program - Prepare the template for upload:

    1. Download the IAM COVID Testing Info Upload Template 
    2. Populate the template:
      1. For each row to be uploaded, you are required to populate ONLY the following fields:
        1. HUID/Empl ID: HUID – enter the 8 character HUID
        2. Effective Date: Today's date or the future effective date of the change. We do not recommend back dating. Must be in the format mm/dd/yyyy
        3. Content: Select HUCOVIDTST01 from the drop down
        4. Testing Group Code: Select the testing group code which corresponds with the anticipated level of campus access:
          1. OC - Most common choice. Regular on campus presence
          2. IF - Infrequent campus presence (less than once per month)
          3. UH - Lives in Undergraduate Housing
          4. GH - Lives  in Graduate Housing
          5. NA - for POIs who are no longer on campus (removes them from the testing program)
        5. Source  Affiliation Code: Select FAS
    3. When you’re done populating the template, click File > Save.
    4. Enter the filename using the convention “[Group Initials] POIs for Color”. For example, “HUIT POIs for Color”, “Humanities POIs for Color”.
    5. Save as an XLS file
    6. Email file to iam_help@harvard.edu. You will receive a Service Now ticket to track your request. Turnaround time is generally 1-2 business days and then the eligibility will be reflected in Color the next business morning

    If you